Overview

Bulk operations enable you to perform actions on multiple products at once. These operations are performed on a selection of products from the grid.

To access the bulk actions, go on the Product grid, select at least one product and click on the Bulk actions button, at the bottom of the grid.

Available bulk actions

Here’s the list of the bulk operations available in the PIM:

• Edit attributes values: Edit the attributes values of your selection of products. For instance, set a new release date or a new value for an attribute. The previous values will be replaced.
• Add attributes values: Add values for the multivalued attributes on your selection of products. For instance, add a collection or an asset. The Table attribute is not compatible with this action.
• Change family: Choose/change the family of the selected simple products.
• Change status (enable/disable): Edit the status of one or several products, enable or disable products.
• Add to groups: Add your selection of products to one or more groups.
• Add to categories: Add products or product models into categories.
• Move between categories: Change your products categorization
• Remove products from categories: Remove products from one or more categories at once. Selected products will be uncategorized.
• Add to an existing product model: Add a simple product as a variant to a product model if 2 levels of variants or to a sub product model if 3 levels of variants.
• Change the parent product model: Change the parent product model of variant products or sub product models.
• Convert to simple products: Convert the selected variant products to simple products (remove their parent).
• Associate to products: Add associations for your selection of products.
• Publish products (EE only): Mass publish products.
• Unpublish products (EE only)): Mass unpublish products. This action is available in the Published products grid.

How to perform bulk actions?

1. Select the desired products in the grid with the appropriate filters
2. Tick the products you want to mass edit via the down arrow of the toolbar: select All to apply changes on all your products, All visible for all visible products (ongoing page) or click on None to cancel the action: 
   
3. Click on Bulk Actions
4. Select the operation to be performed from the screen menu 
   
5. According to the selected operation, the next screen of configuration changes

Confirm the action with the Confirm button located in the middle of the screen.

The action is processed as a background task, so you can continue to work on the PIM. When the process is done, you are the only user to be notified.

To access the Execution details of the process, click on the notification icon.

Edit attribute values or add new attribute values

Edit attribute values

To ease the mass enrichment of products attributes values, you can edit the attributes values of your products thanks to the Edit attributes values bulk action in the product grid. For example, you can set the brand of a selection of products to Akeneo.

1. Search for products in the grid with the appropriate filters
2. Select the products to edit: tick the products you want to add via the down arrow of the toolbar: select All to apply changes on all your products, All visible for all visible products (ongoing page) or click on None to cancel the action
3. Click on Bulk Actions
4. Select Edit attributes values and then Next
5. Click on Select attributes to select the attributes you want to update (for example the brand)
6. Add values for the selected attributes 
   
7. Click on Next
8. Confirm the action with the Confirm button located in the middle of the screen
9. The attributes values will be updated in the selected products

Add new values to attributes

You can use the Add attributes values action to add new values to the attributes having multiple values:

• Multi-select attributes
• Reference data multi-select attributes
• Assets collection attributes (EE only)
• Reference entity multiple links attributes (EE only)

For example, you can now easily and massively add a new asset to several products or a new option value to a multi-select attribute used for several products. To do so, simply follow our steps:

1. Search for products in the grid with the appropriate filters
2. Select the products to edit in your product grid: tick the products you want to add via the down arrow of the toolbar: select All to apply changes on all your products, All visible for all visible products (ongoing page) or click on None to cancel the action
3. Click on Bulk Actions
4. Select Add attributes values and then Next 
   Click on Select attributes to select the attributes you want to update (for example the collection)
5. Add values for the selected attributes 
   
6. Click on Next
7. Confirm the action with the Confirm button located in the middle of the screen
8. The attributes values will be added in the selected products. The previous attributes values are kept.

Categorize, move or remove products

In order to save you some time, you can also directly categorize products in categories without an import / export thanks to a bulk action in the product grid.

1. Search for products in the grid with the appropriate filters
2. Select the products to be categorized via the selection tool: tick the products you want to update via the down arrow of the toolbar: select All to apply changes on all your products, All visible for all visible products (ongoing page) or click on None to cancel the action 
   
3. Click on Bulk Actions
4. Select the operation to be performed from the screen menu
5. According to the selected operation, the next page of configuration changes

Confirm the action with the Confirm button located in the middle of the screen.

Add products to an existing product model

To ease the enrichment of products with variants, you can gather products in a product model to allow the enrichment of their common properties.

1. Search for products in the grid with the appropriate filters
2. Select the products to add to an existing product model: tick the products you want to add via the down arrow of the toolbar: select All to apply changes on all your products, All visible for all visible products (ongoing page) or click on None to cancel the action
3. Click on Bulk Actions
4. Select Add products to an existing product model and then Next
5. Select a family, a family variant and a product model 
   
6. Click on Next
7. Confirm the action with the Confirm button located in the middle of the screen
8. The products allowed will be added to the selected product model

Change the parent product model

To allow more flexibility on variant products (such as merging or splitting product models), you can now change the parent product model of a variant product or a sub product model.

Hereafter 2 examples of use cases:

• In the ERP, there are 2 models of beers for the same beer that come in different sizes, one model that comes in 33cl and 75cl volume, one with 6L and 6L triple pack volume. The marketing team would like to keep only one model with all the available sizes.
• In the ERP, the buyers have created one t-shirt model with different colors – some in basic solid colors and some with colored flowers - but the marketing team would like to split the colors in 2 different models. Technically it's the same product but it's not the same target customer and not the same description or season. Marketing would prefer 2 different product models (one with the basic solid colors and one with the colored flowers). 
  
  1. Search for products or sub product models in the grid with the appropriate filters
  2. Select the products or sub product models to change the parent product model: tick the products or sub product models you want to add via the down arrow of the toolbar: select All to apply changes on all your products, All visible for all visible products (ongoing page) or click on None to cancel the action 
     
  3. Click on Bulk Actions
  4. Select Change the parent product model and then Next
  5. Select a family, a family variant and a product model 
     
  6. Click on Next
  7. Confirm the action with the Confirm button located in the middle of the screen
  8. The variant products or product models allowed will be moved to the selected product model

Associate products

To ease the add of associations, you can mass associate products.

1. Search for products in the grid with the appropriate filters
2. Select the products to add associations: tick the products you want to add via the down arrow of the toolbar: select All to apply changes on all your products, All visible for all visible products (ongoing page) or click on None to cancel the action
3. Click on Bulk Actions
4. Select Associate to products and then Next
5. Select the association type 
   
6. Click on the Add associations button 
   
7. The picker to select products or product models opens
8. Filter on the categories, on the label or identifier or add filters to find the products or product models to associate
9. Tick in the grid the products or product models to associate, they are displayed in the basket 
   
10. Click on the Confirm button
11. Confirm the bulk action with the Confirm button located in the middle of the screen 
    
12. The products selected will be associated to the products and product models

Delete multiple products

To delete multiple products:

1. Search for products in the grid with the appropriate filters
2. Select the products to be removed via the selection tool: select All to apply changes on all your products, All visible for all visible products (ongoing page) or click on None to cancel the action 
   
3. Click on Delete in the toolbar located at the bottom of the screen
4. Confirm the action with the Confirm button