How to get the best of the Advanced Product Grid? New

Overview

The Product Grid is the central workspace for browsing, filtering, and managing your product catalog in Akeneo PIM. It displays both products and product models in a unified, configurable list, giving your teams a real-time view of your catalog data across channels and locales.

From the Product Grid, you can:

• Search and filter your catalog by attributes, categories, labels, or identifiers
• Navigate your category trees to browse specific subsets of your catalog
• Configure which columns appear in the table and how results are sorted
• Select products individually or in bulk to apply mass actions
• Edit Boolean attribute values inline directly within the grid
• Switch the active channel and locale to see localized, channel-specific data
• Work in the context of saved Views or Projects to stay focused on the right subset of your catalog
• Create new products or product models

Accessing the Product Grid

To access your products, click Products in the top left navigation menu. You will land directly on the Product Grid, which loads automatically with your last-used table or view configuration. 

This page is your central workspace for browsing, searching, filtering, and managing your entire catalog: products, product models, categories, filters, channels, and locales are all accessible from here.

If available on your instance, a version toggle in the left panel lets you switch between the Classic grid and the Advanced grid. Your preference is remembered across sessions.

Understanding the Product Grid Interface

The Product Grid is organized into three main areas:

The page header displays the total number of matching products and product models returned by your current filters.

Setting Your Working Context

Before working in the Product Grid, select the correct locale and channel context. These two selectors, located at the top of the left panel, determine which version of your product data is displayed across the entire page.

Selecting a Locale

If several locales have been activated in your catalog, choose your working locale from the locale dropdown in the left panel. The selected locale impacts the following information on the page:

• The category labels displayed in the category panel
• The attribute labels available as filters in the filters section
• The attribute group labels
• The attribute option labels used as values in the product grid
• The completeness displayed in the Complete column (as a percentage)
• The product and attribute values shown in the grid columns

Every time the locale changes, all product information in the grid updates accordingly. The working locale selected on the product grid page is also applied when you edit or view a product form.

Selecting a Channel

A dropdown menu in the left panel lets you select your working channel (also referred to as scope). The selected channel impacts:

• Attribute values displayed in the grid, particularly for channel-specific attributes
• The completeness percentage, since completeness is calculated per channel/locale combination
• The available locales for the product selection.

The grid updates whenever the working channel changes. Like the locale, the channel selected on the Product Grid is also applied when you open a product in the Product Edit Form.

Navigating the Category Filter & Panel

To access the Category Filter, click on the Filters icon on the left side of the page. The Category Panel lets you navigate between category trees and categories, and filters the product grid to display only the products belonging to the selected category. The panel displays all the categories you have access to.

Browsing Categories

At the top of the Category Panel, use the category tree dropdown to switch between different category trees (for example, switching from E-commerce to another tree).

Click on the arrow next to a category name to expand it and display its sub-categories, or to filter the grid to show only the products classified under that category.

You can also search by category code or label, and sort them as you prefer.

Viewing Unclassified Products

Below the category tree, you will find the entry Unclassified products. Click on it to display all products that have not been assigned to any category.

Product Counter

Akeneo displays the number of products available in each category and category tree. A number in brackets next to each category name represents the total number of products classified in that category or any of its sub-categories.

Including or Excluding Sub-categories

At the bottom of the category tree, an Include sub-categories Yes / No toggle controls whether products classified in sub-categories are counted and shown.

• Yes (default) — sub-categories are included
• No — only products directly classified in the selected category are shown

The category tree results update accordingly when you change this setting.

Further Product Searching and Filtering

PIM Global Search

For fast navigation across the PIM, use the Global Search by pressing Ctrl + K (or ⌘ + K on Mac), or by clicking the magnifying glass icon in the top-right corner of the interface.

Global Search lets you search across all entity types such as products, product models, attributes, categories, families, assets, associations, channels, locales, dependencies, etc. and navigate to almost any menu entry in the PIM from a single input. It is designed to speed up navigation and simplify onboarding for new users.

Search by Label or Identifier in the Product Grid 

A dedicated search bar is available directly in the product grid to find specific products. This search applies only to the product identifier (or product model code) and the product label (the attribute configured as the label in the product's family).

The search uses a "contains" logic. For example, typing can will return all products or product models whose identifier, code, or label contains "can".

In addition, you can extend this behavior to certain text attributes. When a text attribute is configured as “Searchable in the main search bar”, its values are also indexed and can be used to find products from the product grid search bar, making it easier to search on secondary identifiers, shared SKUs, or other key text fields (depending on how your catalog is modeled).

Using Filters

For an advanced filter management experience, click the Manage Filters icon in the left panel. The Filters Management Panel slides open, allowing you to search for, add, or remove filters in one place. Active filters appear in the left panel, below the channel and locale selectors. 

To add filters:

1. Click the Manage Filters icon in the left panel.
2. Select the attributes you want to use as filters from the list. Use the search field at the top to find a specific property or attribute by name.
3. Check the box next to an item to add it as an active filter. 
4. Uncheck an active filter to remove it from the left panel.
5. Click Done to close the panel.
6. Click on any active filter to set its operator and value. The new filters appear in the left panel and are immediately applied to the grid.

Filters can be applied to the following types of product information:

• System properties (managed by the PIM): Family, Groups, Status, Complete, Creation date, Updated date, Product identifier, Permissions, and more.
• Attribute values: any attribute with the property Usable as grid filter enabled

All 18 attribute types are supported as filters.

To remove all active filters at once, click Clear all filters (Eraser icon) in the filter management button area.

Hiding or Expanding the Panel

You can collapse the left panel to give the product grid more horizontal space. Click the left arrow on the bottom-right corner of the panel to collapse it, the panel slides to the left edge of the screen. Click the arrow again to expand it.

Configuring the Grid Display

Managing Columns

You can choose which columns are displayed in the product grid. To add attributes and properties columns, use the Manage column icon. Column configurations are saved as part of your active View or Project and persist across sessions.

All attribute types are supported as columns, except the Table attribute and Product Link attribute types.

Reordering Columns by Drag and Drop

Beyond adding and removing columns, the Product Grid lets you rearrange, pin, and duplicate columns directly from the grid headers'  ⋮, without opening the column configurator, from the Manage column icon.

You can reorder columns by dragging and dropping their headers into a new position. Click and hold any column header, then drag it left or right to the desired position. Release to drop it in place.

Sorting Results

Click any column header in the product table to sort results by that column. Click the same header again to reverse the sort direction. The active sort order is saved as part of the current View or Project configuration.

Pinning Columns

Pinning a column keeps it fixed to the left side of the grid as you scroll horizontally. This is useful when you want to keep a reference column or more, such as the product label or identifier, always visible while browsing many attribute columns.

To pin a column:

1. Click the ⋮ icon on the column header to open the column settings.
2. Check Pin this column.

To unpin it, open the same menu and uncheck Pin this column.

Pinned columns are grouped on the left side of the grid. A shadow is displayed on the right edge of the last pinned column to visually separate it from the scrollable area.

Duplicating Columns for Context Comparison

You can duplicate any column to display the same attribute or property twice, side by side. This is particularly useful when you want to compare values for the same attribute across two different locales or channels without switching context.

To duplicate a column:

1. Click the ⋮ icon on the column header to open the column settings.
2. Click the Duplicate icon. The duplicate appears immediately to the right of the original. It inherits the same locale and channel context as the source column.
3. In the newly created column, use the ⋮ icon to change the locale and/or channel on the duplicate independently to set up your comparison. 

Adjusting the Number of Rows per Page

Use the Rows per page dropdown next to the search bar to control how many products are displayed per page. The available options are:

• 25 (default)
• 50
• 100

Your selection is saved in your browser and restored on your next session.

Taking Actions on Products from the Grid

Create a New Product or Product Model

To create a new product or product model directly from the Product Grid:

1. Click the Create button in the top-right area of the page header.
2. The Create modal opens. Select the type of record to create (Product or Product Model) and fill in the required information.
   • For a product: Family, and SKU
   • For a Product Model: Code, Family, and Family Variant.
3. Save. You are redirected to the Product Edit Form to complete the enrichment.

Editing a Product or Product Model

To begin enriching your data, simply click on the row of the product or product model you wish to update. You will be instantly directed to the Product Edit Page, where you can modify attributes and manage product information.

Selecting Multiple Products

You can select products and product models individually or in bulk to apply mass actions. When at least one item is selected, the Selection Toolbar appears at the bottom of the page, showing the selected count and available actions. Use the checkboxes on each row to select products.

Launching Bulk Actions

Bulk actions let you apply changes to multiple products at once. They are accessible from the Selection Toolbar once one or more products are selected. The actions available to you depend on your user role permissions.

Mass Edit

Click Bulk Actions in the Selection Toolbar to open the modal.

Sequential Edit

Click Sequential Edit to open each selected product one by one in the Product Edit Form. Navigate through your selection using the previous and next controls, reviewing and editing each product individually in sequence.

PX-Insight Analysis

Click PX-Inisght Analysis to run data-driven evaluations on selected products using your connected PX Insights (such as Ratings & Reviews or Shopping Performance).

This tool enables you to:

• Identify Trends: Convert customer signals into actionable insights to spot quality issues or market opportunities.
• Prioritize Tasks: Determine which product content requires immediate enrichment to improve discoverability and conversion rates.
• Automate Workflows: Trigger recommended actions to optimize product information based on real-world performance data.

Quick Export

Click Quick Export to download the selected products as a file. The export uses the columns currently configured in the grid and respects the active channel and locale context.

Mass Delete

Click the Delete action in the Selection Toolbar to permanently delete selected products and product models.

Displaying the Product Grid 

The Product Grid offers three display modes that control how products and product models are presented in the list. The Display selector is located in the toolbar above the grid. The active mode is automatically saved as part of your View or Project, so your display preference is restored every time you reopen it.

Grouped (default)

Grouped is the default display mode. The catalog is organized around its variation hierarchy, and is displayed either as Simple products or Product Models as top-level entries. 

This mode is best suited for enriching common attributes shared across a product entity, or for getting a structured overview of your catalog.

In Grouped mode, the Product Level filter is available to restrict the grid to:

In Grouped mode, the Hierarchy Level filter is available to drill down the grid to one or more specific levels of the variation hierarchy, hence automatically ungrouping its display:

Ungrouped

Ungrouped mode displays only sellable products, Simple Products and Variants. Product models and submodels are excluded entirely: they will return no results in this mode, even if they match the active search or filter criteria.

This mode is ideal when you want to focus on the products that can be ordered or exported, independently of their variation structure.

In Ungrouped mode, both the Product Level filter and the the Hierarchy Level filter are available to similarly restrict the list and display:

Flat

Flat mode displays every record in the catalog as individual rows in a single undifferentiated list, product models, submodels, variant products, and simple products, with no grouping or hierarchy applied.This mode is ideal for task management.

In Flat mode, the Product Level filter is available to restrict the grid to:

Alternatively, you can narrow down what is shown on demand by adding the Hierarchy level filter from the filter panel, and/or display its tag in columns to identify each row's type at a glance. This filter flatly exposes all product type options:

Visualizing Your Product Hierarchy

Managing complex products in Akeneo PIM requires a clear understanding of how data flows from models down to specific variants. When a product belongs to a multi-level structure, a flat grid view isn't enough to see the full picture.

The Product Hierarchy View provides an interactive map of your product relationships directly within the Product Grid. This granular context allows you to navigate parent-child relationships and troubleshoot your catalog at a glance.

To see the full context, hover over the Product Model, Sub Model or Variant and click the Hierarchy icon that appears to open the overview.

This view provides a structured map of your product data, including:

• Global Structure: View the entire tree, from the root-level Product Model through Sub-Models to the final Variants.
• Variant Counters: Instantly see the total number of variants linked to each level of the hierarchy.
• Variant Axes: Identify the specific attributes (such as color or size) that define each level.
• Internal Search: Quickly locate a specific entity within the hierarchy using the dedicated search bar.
• Dynamic Navigation: Use Collapse/Expand buttons to simplify your view or dive deep into specific branches.

Inline Editing in the Grid

The Product Grid supports inline editing, allowing you to update Boolean attribute values directly within the grid table, without opening each product individually in the Product Edit Form. This is useful for quickly toggling Boolean flags (such as "Is new", "Is on sale", or any custom Boolean attribute) across your product list.

How to Edit Inline

1. Ensure the Boolean attribute column you want to edit is visible in the grid. If not, add it via the Manage Columns icon.
2. Activate Edit Mode in the page header. 
3. Editable Boolean cells become interactive; click to toggle the value directly in the table.
4. Click Save to apply all changes, or Cancel to discard them.

Working with Views

Views let you save and reload a complete grid configuration, with filters, columns, sort order, channel, and locale, under a named preset. Use Views to switch instantly between recurring grid setups without reconfiguring each time. The Views Selector appears at the top of the left panel.

Saving a View

1. Configure the grid to your desired state: filters, columns, sort order, categories, channel, and locale.
2. In the View Selector, click Save or Save as new view.
3. Name the view and confirm.

Loading a View

1. Open the secondary View Selector dropdown in the left panel.
2. Select the view you want to apply. The grid updates immediately.

When your current grid configuration differs from the saved view, an indicator (*) shows that unsaved changes exist. You can update the view to save your new configuration, or discard the changes by reloading the view.

Working with Projects

Projects are team-scoped enrichment campaigns that focus contributors on a defined set of products, with a specific channel, locale, and deadline. 

To work within a project:

1. In the Views Selector, switch to Projects.
2. Select your project from the Project Selector in the left panel.
3. The grid automatically applies the project's filters, columns, channel, and locale.